Expeditions Tour Planning Grant

Expeditions-supported BANDALOOP | Photo: Erin X. Smithers

Expeditions Tour Planning grants provide resources for projects that need additional planning time to build interest among tour partners, leading to an application for Expeditions Touring support.


The application must be submitted by a New England nonprofit organization. Applications submitted by an artist/ensemble must have a nonprofit presenting partner who will likely serve as the lead applicant for a subsequent Expeditions Touring application. 

To be eligible for Expeditions Tour Planning funding, applicants must:

  • Be a 501(c)3 nonprofit organization, school, federally-recognized Indian tribal government, or unit of state or local government. (Nonprofits do not have to be arts organizations. Organizations that do not have a federal tax identification number may apply if part of an official government agency.)
  • Be based in New England (Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, and Vermont).
  • The federal government now requires that all NEFA organizational grant recipients supported by federal funds register for DUNS (Dun & Bradstreet) numbers. If you are unsure if the applicant has a DUNS number or to sign up to receive a DUNS number, go to: http://fedgov.dnb.com/webform
  • Applicants must be able to provide documentation of their compliance with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 (ADA). Please visit our Arts & Accessibility page for details.

Expeditions will not fund:

  • Fundraising events or activities.
  • Organizations or activities occurring outside of the six-state New England region.
  • Events designed exclusively for students in school during class time.
  • Performances that are not open to the public and advertised accordingly.
  • Performances in which the performers are primarily students.
  • Artist engagements may not receive funding from more than one NEFA grant program.

If a project changes after funding has been awarded, the applicant must notify NEFA as soon as possible. NEFA does not guarantee funding if the project differs substantially from the original application. Requests for changes to a tour or tour planning grant will be considered on a case by case basis and may change the amount of the grant award.

Funding Criteria

Tour Planning grants provide up to $5,000 for the planning of a tour that will eventually fulfill Expeditions Touring grant criteria. These grants support activities directly related to the planning of a tour, such as meetings between potential partners, artist showcases for potential tour partners, workshops to build community interest, and artists' travel to visit  communities to prepare for the touring engagement.

The funding criteria are:

  • A high level of artistic quality, exploration, and creativity.
  • Collaborative planning in key areas among project partners and artists. The featured artist(s) should be included in project planning.
  • Contextual, educational, and adjunct activities featuring the artist(s) in the project which meaningfully engage various sectors of the community. Cross-sector exchange (connecting arts and non-arts organizations) and collaboration is strongly encouraged.
  • Increase access to the arts in communities by removing barriers to participation due to socioeconomic status, race, ethnicity, nationality, geography, language, sex, sexualorientation, gender identity and expression, religion, mental and physical status, or age.
  • A budget that reflects revenue from a variety of sources including admissions, sponsorships, private foundations, individuals and/or government agencies.
  • A strong relationship between the artist and presenting partner.

Tour Planning applications that feature a New England-based artist/ensemble are eligible for up to an additional $5,000 to support production expenses related to preparing the project to tour. Expenses must include a fee paid directly to the featured artist/ensemble for the artistic expertise of creation and production, and may include expenses related to design fees, rehearsals, travel, space rental, rights/permissions, equipment rental or purchase.

Receiving Expeditions Tour Planning support one year does not guarantee Expeditions Touring support in the following year.

Process & timeline

The Tour Planning process should be completed within the June 1-August 31 time frame following the award notification. Tour Planning grant recipients are strongly encouraged to develop plans early in the grant period so that the touring project can be shared in early November at the annual Idea Swap, a one-day networking conference.

  • November: Idea Swap
  • February: Application deadline
  • Late-April: Expeditions Tour Planning and Touring grant recipients notified.
  • June: Tour Planning period begins (and continues through August of the following year) for tour planning grant recipients.

Before applying, applicants are highly encouraged to contact Adrienne Petrillo, Program Director, New England Presenting & Touring, at 617-951.0010 x527 to discuss their tour planning project.

online application & Instructions

The 2018 Expediitons deadline has passed. The next Expeditions deadline will be in winter 2019. Before applying, applicants are highly encouraged to contact Adrienne Petrillo, Program Director, New England Presenting & Touring, at 617.951.0010 x527 to discuss their tour planning project.

Preview the application questions here.

Click below to LOG IN and RETURN to your grant application. 


Requirements & Reports for Grant Recipients


Grant payments will be made upon receipt of the following which must be submitted within 30 days after the funded event:

  1. A completed Expeditions Tour Planning grantee report for each grant. Click "Return to your grant form" below to log-in to your portal account to find and submit your online report(s). If you need technical assistance, please email Daniela Jacobson.
    RETURN TO YOUR GRANT Application
  2. A copy of the signed contract or letter of agreement (with printed name and title) between your organization and the artist(s) presented. 
  3. Copies of letters of appreciation sent to your federal and/or state legislators. This is to inform them about the purpose of this award, and the impact it will have on your organization’s activities and service to the community. 
  4. Copies of program and publicity materials, if applicable, showing acknowledgement of NEFA’s funding. 


Adrienne Petrillo | Program Director, New England Presenting & Touring
apetrillo@nefa.org | 617.951.0010 x527

Daniela Jacobson | Program Manager, Presenting & Touring
djacobson@nefa.org | 617.951.0010 x528

Grant Deadline

February 15, 2019