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Finance & Information Technology Manager

About NEFA:

NEFA creatively supports the movement of people, ideas, and resources in the arts within New England and beyond, makes vital connections between artists and communities, and builds the strength, knowledge, and leadership of the region’s creative sector. NEFA is a 501 (c) 3 that operates with funding from the National Endowment for the Arts, the New England state arts agencies, and from corporations, foundations, and individuals.

The New England Foundation for the Arts is committed to hiring individuals who reflect the diversity of the communities it serves and is an Equal Opportunity Employer.

Title: Public Art Fellow

Reports to: Public Art Coordinator

The Public Art Fellow will play a key role in administering the professional development activities within NEFA’s public art program including the Public Art Discussion Series and the Public Art Forum on the NEFA Network. Through these tasks, the Public Art Fellow will establish contacts with a wide variety of artists and arts professionals at the local, regional, and national level. This is a unique opportunity for someone interested in public art, arts administration, and/or social networking.

The Public Art Fellow position requires a commitment of 16 hours per week from September 2010 through May 2011 and carries a $9,000 stipend.

Responsibilities:

Plans Public Art Discussion Series events in close consultation with the Public Art Coordinator, securing speakers, identifying meeting space, promoting the series, and managing the participant list;
Executes Public Art Discussion Series events by managing day-of-meeting logistics, sign-in, and evaluation/follow-up;
Monitors public art blogs and listservs to identify information and opportunities relevant to the Public Art Forum audience;
Encourages postings and facilitates communication between network constituents on the Public Art Forum;
Tracks Public Art Forum statistics and informs marketing strategy for network.

Qualifications:

Excellent written, interpersonal, and verbal skills; detail-oriented with strong organizational abilities; able to manage multiple projects concurrently; motivated self starter with the ability to work independently.

Education/Technical Skills:

Bachelors degree in related subject area with previous public art experience preferred; familiarity in utilizing online forums to build communities of practice; proficiency in Windows, Microsoft Office: Excel, Access, Outlook, and Internet research.

To apply, send resume and cover letter to jobs@nefa.org.

Title: Finance & Information Technology Manager

Reports to: Chief Financial Officer

Supervises: Fiscal Coordinator, Technical Support Specialist

The Finance & Information Technology Manager is a seasoned finance professional with strong interest and experience in information technology who works closely with the Chief Financial Officer to support the needs of a demanding, fast-paced environment that values creativity, collaboration, professionalism, and efficiency in the following areas of responsibility:

Finance & Accounting

Responsible for the administration of the NEFA fiscal software including the receipt, disbursement, and general ledger systems;
Oversee and ensure compliance with accounting and fiscal procedures and internal controls;
Design & maintain reports to support the budget process and management reporting for finance committee, board, and funders;
Oversee financial reporting and reimbursement process for federal funders;
Monitor NEFA cash flow, triggering transfers as necessary between checking, savings and line of credit
Ensure compliance with the recordkeeping requirements of federal, state and private funders;
Coordinate and oversee the auditor’s annual examination of NEFA and preparation of NEFA’s tax returns;

General Administration

Oversee administration of payroll, benefits, and staff insurance coverage and related records;
Maintain all NEFA business insurance policies and recommend coverage changes as needed;
Administer the contracting process: review contracts, flag issues for the CFO, support staff use of template;
Develop and maintain compliance-related policy and procedures related to NEFA’s status as both grant maker and recipient, such as procurement, lobbying, applicant eligibility;

Information Technology

Set comprehensive strategy, plan, and budget for, NEFA’s technology resources (inclusive of program services, communications, and operations), overseeing maintenance and continuing improvement, and staff training;
Oversee work of outside technology service providers, project consultants, and partners;
Responsible for the administration and implementation of improvements to all modules of NEFA’s database software including fiscal, grants management, contacts tracking, and funder management.

Qualifications

5-10 years of significant accounting experience;
Public accounting and/or non-profit accounting experience preferred;
Expert use of Microsoft Office Suite and financial accounting software programs;
Experience managing data & voice hardware and software functionality, and third party vendors of IT services and/or outsourced technology services;
Resourceful problem-solving skills;
Excellent written and verbal communication skills;
Knowledge of and interest in the arts a plus.

To apply

Send resume and cover letter with salary requirements to jobs@nefa.org or by mail to:

New England Foundation for the Arts

Attn: Jobs

145 Tremont Street, 7th Floor

Boston, MA 02111

No faxes, please.

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